AGENDA TITLE:
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Adopt a Resolution Authorizing City Manager to Execute Amendment No. 3 to Professional Services Agreement with Mountain Valley Glass, Inc, of Valley Springs, for Citywide Window and Glass Repair Services ($50,000) (PW)
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MEETING DATE:
February 5, 2025
PREPARED BY:
Public Works Director
recommendation
RECOMMENDED ACTION:
Adopt a resolution authorizing the City Manager to execute Amendment No. 3 to Professional Services Agreement with Mountain Valley Glass, Inc, of Valley Springs, for Citywide Window and Glass Repair Services, in the amount of $50,000.
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BACKGROUND INFORMATION:
The Public Works Facilities Division utilizes contract services to repair or replace windows on City-owned facilities on an as-needed basis. The background of the current contract is as follows:
On September 6, 2022, the City executed a Professional Services Agreement with Mountain Valley Glass, Inc. in the amount of $29,500. The original agreement had an expiration date of June 30, 2023, with an optional one-year extension.
On December 5, 2023, the City approved Amendment No. 1, which extended the contract through June 30, 2024, and increased funds by $15,000 for a total not-to-exceed amount of $44,500.
On July 30, 2024, the City executed Amendment No. 2, which extended the contract through June 30, 2025, and did not modify any other terms of the contract nor added additional funds.
Last year, the Police Department requested the replacement of several windows in the Jail. These windows had become difficult to see through and for safety reasons, their replacement was included in the Police Department budget, utilizing proceeds from the Jail Trust Fund. Through an internal miscommunication, the windows were authorized for replacement at the jail area inside of the Police Department. The replacement cost of the windows was $35,036, which exceeded the available contract balance.
Recently, water intrusion originating from windows located at the...
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