AGENDA TITLE:
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Adopt a Resolution Authorizing Interim City Manager to Award Contract for Citywide Window and Glass Repair and Replacement to Mountain Valley Glass, Inc. of Valley Springs ($72,700) and Execute Change Orders ($20,000) (PW)
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MEETING DATE:
December 3, 2025
PREPARED BY:
Interim Public Works Director
recommendation
RECOMMENDED ACTION:
Adopt a resolution authorizing Interim City Manager to award contract for Citywide Window and Glass Repair and Replacement to Mountain Valley Glass, Inc. in the amount of $72,700 and execute change orders in an amount not-to-exceed $20,000.
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BACKGROUND INFORMATION:
City windows and glass are occasionally in need of replacement due to vandalism, leaks or age. This contract will allow the City to retain a contractor on an “as-needed” basis to quickly respond to any necessary window and glass repair or replacement. The Contract term will begin at contract execution until June 30, 2027.
Staff requested bids for the contract utilizing the City’s Uniform Public Construction Cost Accounting Act portion of the adopted purchasing policy (for projects estimated less than $220,000). One bid was received in the amount of $72,700 from Mountain Valley Glass, Inc. of Valley Springs.
Staff recommends authorizing the Interim City Manager to award the contract for Citywide Window and Glass Repair and Replacement to Mountain Valley Glass, Inc. for $72,700 and execute change orders in an amount not-to-exceed $20,000.
STRATEGIC VISION:
5C. Infrastructure: Address deferred maintenance.
FISCAL IMPACT:
This project has minimal long-term fiscal impacts.
FUNDING AVAILABLE:
Funding for this contract comes from various Fiscal Year 2025/26 operating accounts depending on the location of the repair or replacement.