AGENDA TITLE:
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Approve Revisions to the Purchasing Policy Including Local Vendor Preference, Purchasing Authority Updates, and Enhanced Procurement Procedures (IS - BUD)
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MEETING DATE:
July 1, 2026
PREPARED BY:
Jennelle Baker-Bechthold, Budget Manager
recommendation
RECOMMENDED ACTION:
Approve revisions to the Purchasing Policy including local vendor preference, purchasing authority updates, and enhanced procurement procedures.
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BACKGROUND INFORMATION:
The City's Purchasing Policy was last comprehensively revised on May 20, 2022. Since that time, staff has identified opportunities to improve the policy by clarifying purchasing procedures, strengthening internal controls, incorporating applicable provisions of the Municipal Code, and establishing a local purchasing preference program to support local businesses and economic activity within the community.
Staff conducted a comprehensive review of the policy in coordination with DKG Consultants to ensure the policy remains current, effective, and aligned with industry best practices. The proposed revisions include administrative updates, clarification of purchasing authorities and procurement procedures, enhanced internal control measures, and the addition of a local purchasing preference section. The revisions also incorporate a new section addressing federal procurement requirements to ensure compliance with 2 CFR Part 200 (Uniform Guidance) when expending federal grant funds.
The proposed Purchasing Policy revisions were reviewed by the Finance Committee, which recommended approval of the updated policy and forwarding the revisions to the City Council for consideration.
Collectively, the proposed updates are intended to improve consistency, transparency, and accountability in the City's procurement processes while providing staff with clear guidance for the acquisition of goods, services, and public works projects.
DISCUSSION
The proposed updates to the Purchasing Policy are...
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