AGENDA TITLE:
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Authorize Advertisement for Bids for Compressed Natural Gas (CNG) Fueling Station Compressor Procurement and Adopt a Resolution Authorizing Acting City Manager or Designee to Award the Contract to Lowest Responsive Bidder ($500,000) (PW)
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MEETING DATE:
October 1, 2025
PREPARED BY:
Public Works Director
recommendation
RECOMMENDED ACTION:
Authorize advertisement for bids for Compressed Natural Gas (CNG) Fueling Station Compressor Procurement and adopt a resolution authorizing the Acting City Manager or designee to award the contract to lowest responsive bidder in a total amount not-to-exceed $500,000.
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BACKGROUND INFORMATION:
The City owns and operates 12 buses and 3 heavy duty vehicles that run on CNG. The City constructed a CNG fueling station at the Municipal Service Center (MSC) in 2001/02 so that City vehicles did not need to fuel at a third-party fueling station. A second compressor was added in 2006/07 to provide redundancy and reliability to the system. Since that time, the original compressor has completely shut down, and the second compressor has grown increasingly unreliable.
Earlier this year the CNG line that serves the fuel island from the CNG station to the fueling island suffered a major leak rendering the CNG portion of the fuel island inoperable. The City's CNG maintenance contractor was able to modify the system to safely provide 2 "slow fuel" dispensers close to the CNG station, however that is only a short-term option as it takes extremely long to fuel the busses which has impacted operations.
This procurement will request bids for the compressor needed for the improvement project. Staff is recommending that the City procure the new compressor concurrently with the project bid to allow the compressor's long lead time to overlap with the project's bidding and contracting timeline. This should allow the project to be completed 2 to 3 months sooner than if the contractor includes it in their bid.
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