AGENDA TITLE:
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Adopt a Resolution Authorizing the Interim City Manager or Designee to Execute a Professional Services Agreement with CivicPlus of Manhattan, Kansas for Website Hosting and Management Services ($176,268.11) (IS - IT)
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MEETING DATE:
June 3, 2026
PREPARED BY:
Joseph Caswell, Information Technology Manager
recommendation
RECOMMENDED ACTION:
Adopt a Resolution Authorizing the Interim City Manager or Designee to Execute a Professional Services Agreement with CivicPlus of Manhattan, Kansas for website hosting and management services ($176,268.11).
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BACKGROUND INFORMATION:
A strong and mobile-optimized web presence is essential for communicating with residents, businesses, and visitors.
In June 2024, the City entered into a five-year Professional Services Agreement with CivicPlus for website hosting and management services. This proposed action would terminate that June 2024 agreement and replace it with a new Professional Services Agreement for a three-year term.
The renegotiated Agreement, Attachment 1, includes an updated scope of services, removes unused modules and adds features the City will actively use, resulting in new cost savings. The SeeClickFix work order module will be removed, as it was never implemented and no department identified a use for it.
The Agreement includes creation of a dedicated Economic Development sub-site. Implementation costs for the sub-site are $10,266.80, with recurring annual costs of $3,428.27 in year one and $4,503.45 in year two, followed by a 5% increase in year three. The three-year total for this module is $22,927.14. This addition has been requested by the Economic Development Department and is expected to expand community outreach efforts.
Enhanced security will be deployed through a Single Sign-On (SSO) solution. Implementation costs for the SSO solution are $1,575.00, with recurring annual costs of $1,497.92 in year one and $1,967.70 in year two, followed by a 5% increas...
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