AGENDA TITLE:
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Approve Specifications and Authorize Advertisement for Bids for 2026-2028 Citywide On-Call HVAC Services; Adopt Resolution Authorizing City Manager to Award Contract to Lowest Responsive Bidder ($700,000) (PW)
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MEETING DATE:
June 17, 2026
PREPARED BY:
Interim Public Works Director
recommendation
RECOMMENDED ACTION:
Approve Specifications and Authorize Advertisement for Bids for 2026-2028 Citywide On-Call Heating, Ventilation, and Air Conditioning (HVAC) Services; Adopt Resolution Authorizing City Manager to Award Contract to Lowest Responsive Bidder in an amount not to exceed $700,000
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BACKGROUND INFORMATION:
The Public Works Facilities Division utilizes a contract for maintenance and replacement of the heating, ventilation, and air conditioning (HVAC) systems citywide on an as-needed basis. This contract will have an initial period of two (2) years, ending on June 30, 2028. The contract will have three (3) optional one-year extensions for a total maximum term of five (5) years.
The specifications are on file in the Public Works Department. The planned bid opening date is July 15, 2026. The contract estimate is $300,000 annually.
Staff recommends approving specifications and authorize advertisement for bids for 2026-2028 Citywide HVAC Services, and adopting a resolution authorizing City Manager to award Contract to lowest responsive bidder, in an amount not to exceed $700,000.
FISCAL IMPACT:
This item has minimal long-term fiscal impacts, however, failure to properly maintain and/or replace the city’s HVAC systems in a timely manner may render a facility unusable. This contract allows those repairs and/or replacements to be made in a timely manner.
FUNDING AVAILABLE:
Funding for this work comes from adopted operating budgets for Fiscal Years 2026/27 and 2027/28.