AGENDA TITLE:
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Adopt a Resolution Repealing and Replacing Resolution No. 2019-172 and Approving a Revised Travel Policy in Accordance with Government Code Section 53232.2 (CM)
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MEETING DATE:
August 6, 2025
PREPARED BY:
James Lindsay, Acting City Manager
recommendation
RECOMMENDED ACTION:
Adopt a resolution repealing and replacing Resolution No. 2019-172 and approving a revised Travel Policy in accordance with Government Code Section 53232.2.
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BACKGROUND INFORMATION:
The Lodi City Council adopted Resolution 2019-172 on August 21, 2019, approving the City's current Travel Policy. The current policy requirements do not permit the use of a travel per-diem advance for the majority of travel occurrences. This exclusion requires employees to use City procurement cards (CAL-Cards) or their personal credit card for travel expenses.
The City Council has received two separate independent reviews of the City's financial internal controls - The June 2025 Internal Controls Review conducted by Moss Adams and the findings of Lance, Soll & Lunghard, LLP that accompanied the fiscal year 2024 Annual Comprehensive Financial Report. Both reviews called for corrective actions related to the timely processing of CAL-Card statements and improving the compliance of employee expenditures with adopted policies. Reconciling travel expenditures with CAL-Card statements and determining compliance with travel meal policies accounted for over 50% of the processing delays and compliance issues.
The changes proposed in the revised Travel Policy significantly reduce CAL-Card usage for business travel. Meals will be reimbursed on a per diem basis and paid in advance of travel according to U.S. General Services Administration (GSA) rates. The proposed Travel Policy revisions will also allow airfare to be reimbursed on a per diem basis at the rate of the cheapest flight available to/from the business travel destination. Mileage reimbursements have been updated...
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